Role Summary
This is an experienced para-professional level position for the Scheduling job family within the Facilities Maintenance function. Provides assistance, and guidance on maintenance schedules and other technical support issues. Requires basic knowledge of maintenance practices and oilfield hardware obtained through work experience and may require vocational or technical education.
Key Accountabilities
- Under moderate supervision, performs technical support tasks in support of the Facilities Maintenance schedule & planning development. Assists creating and maintaining numerous records within the function, for ease of immediately and future access
- The Scheduling Technician should be able to plan and organize the upcoming maintenance activities using the existing methodology of maintenance tracking. Track completed maintenance activities and input data into existing tracking and records systems. Feedback completed tasks and consumables into existing tracking systems to improve all aspects of maintenance scheduling and procedures
- Ensure necessary parts and consumables are available to complete the tasks as and when required
- May organize routine meetings relating to areas of work or as instructed by Maintenance Superintendents. Support and coordinate maintenance activities when Superintendents are temporarily unavailable. Participate in budget assembly as relates to routine consumables and predictable maintenance activities
- Participate in the improvement of scheduled maintenance content. This may involve referencing manuals and documentation and suggesting improvements to activities, processes, or procedures. Assist in researching and implementing non-scheduled maintenance requirements. Participate in any new or improved maintenance systems that may be implemented
- Participate in cost control activities such as cross-referencing components and part numbers and researching alternate supplier options. This may involve detailed manuals examination, identifying and sourcing necessary manuals and information. This could involve direct contact with suppliers/agents, original equipment manufacturers, internal Company engineering resources, and coordination with the Company procurement team
- Cost control activities may also include coordination of technical reviews with the maintenance team, summary, and presentation of such reviews for direct manager approval. For bulk and common consumables, the Scheduling Technician may be tasked with performing a technical review of tenders and providing any summary recommendations to the line manager
- Should be proficient in office productivity software such as Excel, Word, and Outlook. Additional competency with PowerPoint, MS Project, and drawing additions/ modifications using AutoCAD 2D would be advantageous to have
- Self-motivated, consistently striving to enhance service to internal customers, thoroughly planning all activities for self and others, and making the best use of all available resources
- Duties may include monitoring job progress according to schedules, coordinating with material expediters concerning critical items of supply, participating in expenditure forecasts, and performing schedule analysis. At this level, the individual may provide some technical guidance but not administrative supervision over less experienced personnel
- Correctly performed job tasks indirectly impact cost containment, efficiency, profitability, or operations. Any other tasks requested by Facilities Maintenance Superintendent from time to time
JOB SPECIFICS
Minimum Educational and Professional Requirement:
- Formal Secondary Education. Vocational diploma or technical certificate preferred. Some occupational learning is required
- Has clear verbal and written skills in Kurdish and English with minimum requirements of the CEFR: LEVEL-B2. Experience in Oil & Gas sector
- Typically, around 5 years of relevant experience. Experience may be substituted for education requirements
- Knowledge of office productivity software such as Microsoft Outlook, Word, Excel, PowerPoint
Job Context
- Moderate to high skills with fully-competent level of proficiency. May consult with senior peers on general projects
- May assist less experienced peers
- Works under moderate supervision. Little latitude for independent judgement
- Management Challenge – Individual contributors who plan and organize their work, manage smaller projects. Allocates routine tasks where the result is clear and precedents available; checks back regularly on progress. May empower the necessary resources, including the coordination of homogenous teams
- Teamwork - Takes overall responsibility for the achievement of own team’s goals and identifies the skill gaps and opportunities for the team to improve its effectiveness, coaching individual members of the team to improve their contribution
- Relationship Management - Actively seeks / listens to feedback from customers and addresses them appropriately. Provides input to supervisor in order to assist the continual improvement in service standards and delivery. Monitors current service levels to ensure agreed standards are consistently delivered. Identifies trends and forecasts future customer needs
- Communication & Influence - Selects, interprets, and communicates information, tailoring it to the audience, using their understanding of the other parties to influence and negotiate
- Problem-solving - Has the freedom to respond to different situations, considering a range of possible options within the overall organizational policy to determine what the right solution should be
- Accountability and Decision Making - Operates in a role subject to official policies, regulations, and procedures but with some freedom to act within prescribed guidelines and where decisions are likely to impact other areas within the organization
- Knowledge, Skills, and Abilities - Understands and can apply a range of procedures relevant to the specific role and the organization’s rules and general policies. These are typically gained through a number of years on the job experience, vocational qualifications or in-house training
- Change & Innovation - Works to agreed quality standards and uses initiative to question own working methods and practices, suggesting and making appropriate improvements. Seeks areas for change and is able to convey the rationale for change to others
Rotation
14 Days on/ 14 Days off
*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.