Job purpose
This position is to assist in administration duties to the HSSE Manager and Field HSE Manager regarding record keeping, finances, timekeeping, contractual obligations, HR requirements, material, stores and equipment administration.
Responsibilities
- Assistance in financial record keeping for the HSE department
- Facilitate and record keeping of all BOC correspondence letters and reports
- Creating and upkeep of HSE tools, equipment and PPE issuing databases
- Creating and upkeep of equipment orders databases
- Assistance in time sheet collections and submissions
- Record keeping of all contractual meeting agreements sand minutes
- Creating and upkeep of HR employee requirement
- Control and coordination of HSE team calendars and rosters
- Record keeping of all HSE team accommodation requirements and accommodation lists
- Upkeep of the HSE Incentive gifts inventory and issuing lists
- Record keeping and booking of visa application and expiry dates and flight departure dates
- Facilitate and record keeping of all Service desk, IT and other departmental requests
- Any other tasks related to HSE in general
Education
Diploma / Degree in business management administration or equivalent
Experience
- 3 years’ experience in procurements, logistics, finance and administration
- Working knowledge of HSE related activities
Computer and Software skills
- MS Office:( Excel, Power Point, Word)
- Strong communication and presentation skills
- Good knowledge of Office applications
- Oil and gas and HSE experience is preferable
- Good Team working skills
- Ability to focus on continuous self-learning and improvement
- Ability to work cohesively and communicate successfully in multi-cultural teams whilst being aware of and sensitive to cultural differences
- Ability to communicate, co-ordinate, and manage cost data flow interfaces with each function
- Skilled preparing meaningful accurate reports, in clear and concise English, utilizing information and data received from third parties, SAP (or equivalent system) and own analyses
*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.