Workers in Lebanon

Administration and Logistics Assistant

  • Location:

    Erbil

  • Sector:

    Consultancy

  • Contact:

    Elaf Khoshnaw

  • Job ref:

    3025

  • Published:

    2 months ago

  • Expiry date:

    2022-10-27

mselect is looking to hire an Administration and Logistics Assistant for an international development consultancy in Erbil. Candidates must have a minimum of 2 years working in the development field. Fluency in English, Kurdish and Arabic is a must.

OBJECTIVE
 An Administration and Logistics Assistant runs the office through administrative skills and services, manages logistics, provides communication with the Headquarters’ Office, maintain proper reporting, and filing system.

KEY RESPONSIBILITIES
  • Coordinating arrangements, meetings, and/or conferences as assigned.
  • Taking dictation and writing correspondence
  • Compiling, proofreading, and revising drafts of documents and reports
  • Daily filing of documents
  • Formatting reports, presentations, and correspondence accurately and swiftly
  • Creating and organizing information and generating reference tools for easy use
  • Managing the calendar, meeting coordination, and travel arrangements
  • Maintaining proper filing system for sites (including memorandum of understanding with famers, contracts with suppliers, expenses lists, photos, contacts, etc..)
  • Assisting the headquarter management in tracking sites’ budget vs. actual expenses
  • Professionally greeting and receiving guests and clients
  • Ensuring efficient and effective administrative information and assistance.
  • Following up on employee’s attendance time records, and leaves and keep information in employee’s files
  • Setting and managing the branch filing system and procedures
  • Coordinating with suppliers for procurement needs
  • Assist in obtaining offers from suppliers, hotels, restaurants, car rentals, events, etc. and present management with best and most suitable offer
  • Coordinating the drivers’ duties including the scheduling of the cars
  • Attending meetings and preparing the minutes
  • Taking appointments, arranging venue and time, confirmation of attendance, etc.)
  • Updating the contacts list
  • Preparing travel log (Local and international)
  • Preparing Inventory of assets (Laptops, equipment, etc.)

QUALIFICATIONS
  • Bachelor’s degree is required
  • At least 2+ years in related experience; organized, efficient, and communicative
  • Willing to work as part of a team or independently and have the drive to take on a variety of tasks
  • Proven knowledge of Microsoft PowerPoint
  • Demonstrated ability to work in dynamic environments and achieve development outcomes
  • Skills in quantitative analysis desired
  • English and Arabic fluency

*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process