Job Summary
The IT Procurement Specialist is responsible for analysing current procurement processes, identifying areas for improvement, and developing more effective procurement procedures to increase efficiency and cost-effectiveness. The role involves managing and overseeing the procurement of IT equipment, software, and services; working closely with ICT teams and internal stakeholders; negotiating contracts; and ensuring that the procured IT resources meet the organization’s needs.
Key Responsibilities
- Analyze current procurement processes and identify areas for improvement
- Work closely with internal departments and stakeholders to assess the procurement process
- Enhance current procurement processes to increase efficiency and cost-effectiveness
- Develop and implement enhanced procurement processes
- Analyze the IT needs of the organization and identify potential vendors and suppliers
- Negotiate contracts and pricing with suppliers to ensure cost-effective procurement
- Administer contracts, ensuring compliance with terms and conditions, and managing any amendments or renewals
- Ensure that procured items are delivered on time and meet the specified quality standards
- Maintain and manage relationships with suppliers and vendors
- Manage inventory of IT resources and ensure they are updated as necessary
- Collaborate with ICT teams to ensure software and hardware needs are met
- Maintain records of purchases, contracts, and invoices
- Stay current with the latest IT trends and advancements to make informed purchasing decisions
- Handle any issues or problems that arise with orders or suppliers
- Ensure compliance with company policies and procedures in all procurement activities
- Ensure that the procurement process runs smoothly and efficiently, ultimately contributing to the success of the organization
Requirements
- Bachelor’s degree in information technology, engineering and/or business degree, or a diploma with relevant courses in supply chain and procurement
- Minimum of 8 years of experience in IT procurement or a similar role
- Experience in the oil and gas industry, particularly in IT procurement
- Experience in managing vendor relationships and negotiating contracts
- Certification in procurement or supply chain management (e.g. CIPS, CPSM) is preferred
- Knowledge of procurement processes and best practices
- Strong negotiation and communication skills
- strong knowledge of procurement practices, contract management, and supply chain processes
- Excellent organizational and time management skills
- Ability to analyze and interpret data to make informed decisions
- Proficiency in using procurement software and tools
- Knowledge of IT equipment, software, and services
- Strong problem-solving skills and attention to detail
- Strong understanding of IT infrastructure and systems
- Knowledge of contract management and vendor relationship management
- In-depth knowledge of IT procurement processes and best practices
*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.