Job Purpose
The Internal Controller supports the Internal Control and Audit Manager in maintaining a robust internal control environment. This role involves identifying and mitigating risks, recommending control improvements, and operating with a high degree of autonomy and sound judgment. The job holder ensures compliance with SOX requirements, specifically for manual controls, IT general controls, application controls, and Information Produced by the Entity (IPE). This individual serves as the primary liaison between external auditors and control process owners during SOX audits. Additional responsibilities include providing support across the affiliate for the company management system, risk management processes, delegation of authorities, monitoring audit recommendations, and other tasks as assigned by management.
Key Activities
Internal Control Framework:
- Ensures the affiliate's internal control framework aligns with E&P requirements
- Participates in the implementation of SOX provisions within the affiliate
- Coordinates and assesses responses to Entity Level Controls (ELC) questionnaires Manages the planning, execution, and reporting of SOX control self-assessments to Head Office
- Coordinates and validates the results of SOX Activity Level Controls (ALC) testing campaigns, ensuring the relevance and sufficiency of supporting documentation
- Evaluate and resolve identified control deficiencies (non-compliance), collaborating directly with control owners on remediation efforts
- Provides support to users of SOX tools
- Participates in the design and implementation of Governance, Risk, and Compliance (GRC) within the ERP system, ensuring compliance with E&P rules and policies Resolves GRC-related issues (e.g. segregation of duties conflicts) in collaboration with SAP Coordination and the E&P HQ Internal Control
- Develops and maintains comprehensive documentation of internal control processes within the affiliate Contributes to the improvement of control processes and procedures
- Promotes a strong internal control culture within the affiliate
- Coordinates the validation and updating of DOA letters
- Serves as the primary administrator of the MSA (My Sap Authorities) tool to update UNISOL with permanent and interim delegations
- Ensures adherence to DOA guidance and provides support as needed
- Coordinates the company's risk assessment process, developing mitigation and control strategies
- Assists business lines within the affiliate in developing risk mappings
- Facilitates the sharing of best risk management practices across the affiliate
- Promotes risk awareness among staff through support and training
- Ensures policies and procedures comply with local and international regulations, as well as E&P rules and standards
- As the affiliate's CMS local administrator, maintains the register, and templates, and oversees entity procedures Coordinates publication and timely updates
- As the Finance Department's Document Owner, coordinates, issues, and reviews departmental procedures
- Contributes to the development and updating of affiliate policies and procedures
- Provides support for the administration of policies and procedures
- Serves as the primary point of contact for audits within the affiliate, coordinating audit activities and maintaining an audit register
- Monitors corrective action plans agreed upon with responsible parties to ensure proper implementation of audit recommendations
- Ensures recovery of monetary findings identified during audit reviews
Key Accountabilities
- Promote the profile and influence of the Internal Control function by providing expert advice and quality assurance services across the affiliate Implement a systematic and disciplined approach to evaluate and enhance the effectiveness of SOX compliance, the Group Compliance Program, internal control frameworks, and risk management practices
- Participate in the SOX compliance activities within the affiliate ensuring the timely and accurate completion of all testing and remediation efforts
- Maintain overall responsibility for key control systems and processes, including MSA (My Sap Authorities), GRC (Governance, Risk, and Compliance within the ERP system), and CMS (Company Management System)
- Actively seek opportunities to improve internal control processes, procedures, and documentation
Requirements
- University degree in Accounting, Finance, Economics, or Business Administration; Certified Accountant, Certified Internal Auditor, or other relevant professional certification
- 5+ years of professional experience in SOX or other internal control standards, internal and/or external audit, or risk management
- Solid understanding of business and operational processes, applicable regulatory requirements, and accounting procedures
- Proficiency in Microsoft Office applications (Excel, Pivot Tables, Teams, Word, OneDrive, Outlook, PowerPoint, SharePoint) and other business software for preparing reports, memos, summaries, and analyses
- Working knowledge of ERP systems
- Good IT skills
- Fluency in English (French is a plus)
- Excellent oral and written communication skills
- Strong analytical and problem-solving skills with meticulous attention to detail
- Ability to collect and analyze complex data, evaluate information and systems, and draw logical conclusions
- Proficiency in planning, project management, and maintaining composure under pressure while meeting multiple deadlines
- Adaptability to change
- Ability to work independently and collaboratively within a team
*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.