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Logistics Coordinator

  • Location:

    Basrah

  • Sector:

    Oil & Gas

  • Contact:

    Nima Ardalan

  • Job ref:

    4074

  • Published:

    6 days ago

  • Expiry date:

    2024-06-12

mselect is looking for a Logistics Coordinator for an international oil and gas operator in Basrah, Iraq. Candidates must have at least 3 years of relevant job experience. Fluency in English and Arabic is a must.

JOB PURPOSE
This position is an individual contributor role that is part of a functional logistics team providing travel coordination and Visa support to Projects in Iraq. This role requires a high level of knowledge and experience relative in the travel industry or Oil and Gas industry.

RESPONSIBILITIES
  • Arrange the whole/ Exit Visa/ Bloods test/ LOIs process for Company/ Contractor’s personnel (Locals national & Expat)
  • Ensure the accuracy of data entry into the PLMS (Current LMS) system to assist reporting process
  • Provides administration support to People Logistics Department as requested on an ad hoc basis
  • Report to Blood Test and exit visa Supervisor any complaints/ feedback to ensure all challenges sorted appropriately
  • Custodian of Visa/ Bloods/ Deposits for Expat Staff and HR related cost for Petty Cash floats. Manage reconciliation, reporting, audits and cash controls
  • Ensure that Company personnel/ Contractors are adequately informed/ prepared and have the correct/valid documentation for travel from Iraq
  • Monitor relevant Exit Visa/ Bloods/ LOIs application procedures and keep up to date with any procedure/ policy changes, adapt practices accordingly
  • Manage with Exit Visa/ Bloods/ LOIs liaisons daily to ensure the applications are successfully processed
  • Publish notifications related to People Logistics as/ when required to the organization
  • Prepare various reports for the management (Daily, weekly, Monthly and yearly) 
  • Liaise with PSD (Private Security Detail) coordinators daily relevant to the issuance of exit/ entry visas and blood test
  • Liaise with Meet and Greet to ensure that records are updated and accurate
  • Ensure that confidential data is stored as per relevant Data Protection Legislation
  • Engage with customers to ensure complaints/ feedback is dealt with in a timely fashion
  • Calculate monthly reports KPIs as well as costs expenditure
  • Stock exit VISA materials daily, display and order materials as needed; folders, applications
  • Responsible for preparing and submitting the monthly invoices related to Bloods and Exit Visa Fees
  • Coordinate with journey planners to Arrange travelling to/ from Iraq for Staff inclusive of accommodation, flight bookings and secure transportation
  • Monitor flights into/ out of Iraq to ensure that any changes/ delays are reported immediately and appropriate actions taken as stipulated in Iraq Travel Team procedures
  • Report any ‘near miss incidents as per Company procedures inclusive of no-shows and unannounced arrivals
  • Follow up any other works requested and arranged by the company

REQUIREMENTS
  • Bachelor Degree
  • More than 3 years’ experience with relevant oil and gas industry
  • Detailed Knowledge of the Iraq emigration and health department Rules and site access
  • Overall Knowledge of new Visa application and travel requirement into and out of Iraq
  • MS Office: (Excel – Intermediate, Word – Intermediate, Power Point – Intermediate)
  • English – upper intermediate (verbal & written)

SKILLS
  • English interpretation/ Translation skills
  • Showing leadership and decision making
  • excellent communication skills
  • good attention to details and details oriented
  • excellent at team work and multi-tasking scenarios
  • Focus on continuous self-learning and improvement

ROTATION
14 days on/ 14 days off


*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.