Key Role
The role is to provide full administrative support to the Maintenance & Engineering Manager and the team.
Key Accountabilities
- Support the Maintenance & Engineering Manager and team, working alongside other administrative and technical support team members
- Support the M&E Leadership Team based in Basra
- Act as translator/interpreter as required
- Arrangement of conference rooms, equipment and catering
- interaction with both internal and external attendees
- tracking of confirmed attendees
- agenda distribution, minute taking and circulation
- Organising associated transport requirements
- Building and maintaining excellent working relationships worldwide with staff, particularly in Iraq and UK
- Coordinating the management of Maximo DR approvals and authorisations
- Organise Team Events, town halls and activities
- Project Manager for small ad hoc projects, typically with focus on documentation or team and office management (including building moves, and improving working environment)
- Creating and/or editing reports and presentation materials
- Message handling: processing of messages, including action or progressing with others in the absence of the recipient.
- Ensuring that new team members are on-boarded appropriately, by liaising with IT to ensure new joiners have necessary equipment
- General office admin: log IT requests and faults, order stationery, meet guests, photocopying, sending faxes, ensuring visitors to the team are escorted as necessary
Criteria & Qualifications
- Degree level English language
- Skilful application of MS office programmes
- Ability to work without supervision, assess requirements and taking action under own initiative
- Open and communicative style, with the ability to listen and sensitivity to working with diverse cultures
- Ability to deal with internal and external contacts at all levels
- Excellent interpersonal and networking skills
- Strong follow-through and completion of assigned tasks
- Ability to handle sensitive information and maintain confidentiality
Rotation
5/ 2
*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.