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HR Supervisor

  • Location:

    Baghdad

  • Sector:

    Industrial

  • Contact:

    Steve Al-Bazy

  • Job ref:

    3872

  • Published:

    about 1 month ago

  • Expiry date:

    2024-02-20

mselect is looking for an HR Supervisor for an industrial and distribution group in Baghdad, Iraq. Candidates must have a minimum of 3 years of relevant experience. Fluency in English and Arabic is a must.

JOB PURPOSE
To assist the human resources manager in implementing sound HR policies and practices to attract, develop and retain employees to support growth and to nurture a progressive and professional HR climate in the organization.

KEY ACCOUNTABILITIES
HR Policy and Procedure
  • Provide professional advice and support to employees on HR issues to ensure that HR policies are properly applied and implemented and high standards in HR practice are achieved and maintained
  • Update and act as a custodian for the HR policy manual. Communicate any changes in the policy document (additions/deletions/other significant changes) to all employees
  • Implement approved departmental policies, processes, procedures and instructions to subordinates and monitor their adherence so that work is carried out in a controlled manner
  • Recommend amendments/changes to the set policies/procedures in order to cover and abide with new laws and regulations
Manpower Planning & Budgets
  • Preparing of Manpower requirements and budgets aligning with the department’s requirements
  • Assisting the departments to forecast their individual requirements based on existing manpower utilization reports
Recruitment & Induction
  • To Hire and fill in the Vacancies agreed with the respective departments who submit the Hiring request forms for them
  • To source suitable candidate CVs from recruitment agencies, online job portals and share with the department’s managers
  • To hold interview of shortlisted candidates and issue Job Offers singed by the HR Manager after the potential candidate is selected and confirmed by staff
  • To process the Visa, LC and air ticket for joining of new employees
  • To conduct the joining formalities of New employees and induction of new employees with the concerned departments
HR Administration
  • Manages, executes, and controls of HR administration activities such as work application process (e.g. Medical, vacation, etc.), and benefits/welfare administration (medical insurance, employee leaves, worker insurance plan, loan, pension plan) that is in line with applicable policy and labour laws
  • Manages and controls the administration of all terminations – medical, death, disciplinary, resignation etc. & responsible for End of Service benefit calculation, employee file closing on separation to ensure exit management process & company property recovery is conducted smoothly
Grievance
  • Manages and address grievances at workplace and takes appropriate action after investigation of the incident
Information System
  • Coordinate with the IT department, HR Manager and map the framework and business processes, review and gain agreement for HRIS procedures, which will steer and guide HR department administration
  • Implement and ensure consistency and equity in approach to the use of the HRIS so that the processes are conducted in an efficient and effective manner
Staff Documentation and Database
  • Develop and maintain a staff information database in coordination with other relevant parties and assist management in decision making in the HR area by storing and retrieving staff information
  • Issue staff documentation and letters as and when required
Office Services
  • Coordinate general office services through coordination with receptionist, tea boys, maintenance, stationeries, to avail such service on a timely and respective manner
Reports
  • Generate regular and special reports for the line manager that summarize and forecast activities and escalate critical issues to provide effective recommendations in meeting the key challenges.

QUALIFICATIONS
Minimum Qualifications
  • Bachelor’s degree in HR Administration or equivalent course
Minimum Experience
  • 3-5 years in preferably with a large similar environment
Job-Specific Skills
  • Knowledge of HR policies and operational processes
  • Knowledge of labor laws
  • Knowledge practices
  • Good communication and presentation skills
  • Research and analytical skills
  • Problem solving skills

COMPETENCIES
  • Customer service orientation
  • Teamwork and cooperation
  • Information seeking
  • Self confidence
  • Integrity

*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.
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