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Administrative Assistant

  • Location:


  • Sector:


  • Contact:

    Omid Miri

  • Job ref:


  • Published:

    28 days ago

  • Expiry date:


mselect is looking for an Administrative Assistant for an international energy client in Erbil, Iraq. Candidates must have at least 1-3 years of relevant experience. Fluency in English, Arabic and Kurdish is a must.

  • Support the Business Administration Department: Provide comprehensive administrative support to the BA department, ensuring smooth operations and efficient workflow
  • Organizational Support: Assist all departments and staff with organizational matters such as training, events coordination, and other administrative tasks as required
  • Visitor Assistance: Extend support and assistance to visitors, including arranging accommodation, transportation, flight bookings, and visa/residency card assistance to ensure their smooth experience
  • Invoice Processing: Prepare payment vouchers for bank transfer invoices, ensuring accuracy and compliance with internal procedures
  • Petty Cash Management: Manage petty cash transactions and maintain accurate records Handle rate book bookings efficiently
  • Reporting: Compile weekly and monthly reports summarizing departmental activities and achievements for review and analysis
  • Document Management: Facilitate access and prepare offsite letters for suppliers and expatriates as needed
  • Technical Support: Provide assistance to the technical department, field service team, and clients during minor and major outages, ensuring timely resolution and customer satisfaction
  • Badge Renewals: Manage employee and vehicle badge renewals with clients, ensuring compliance with all necessary regulations and procedures

  • Bachelor's degree in Business Administration, Office Management, or a related field preferred
  • Proven experience in administrative support roles, preferably in a corporate or technical environment
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
  • Excellent organizational and multitasking abilities with keen attention to detail
  • Strong communication and interpersonal skills, with the ability to interact effectively with colleagues and external stakeholders
  • Ability to work independently and collaboratively within a team, prioritizing tasks effectively to meet deadlines
  • Knowledge of basic accounting principles and experience with invoice processing is an advantage

*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.