mselect is looking to hire an Accounting and Administration Officer for an international development consultancy in Erbil. Candidates must have a minimum of 2 years working in the development field. Fluency in English, Kurdish and Arabic is a must.
KEY RESPONSIBILITIES
Office management:
- Maintaining proper filing system for sites (including memorandum of understanding with famers, contracts with suppliers, expenses lists, photos, contacts)
- Assisting the headquarter management in tracking sites’ budget vs actual expenses
Procurement related arrangements:
- Dealing and coordinating with suppliers for procurement needs
- Obtaining offers from suppliers, hotels, restaurants, car rentals, events, etc. and present management with best and most suitable offers
- Creating and organizing information and generating reference tools for easy use
- Setting and managing the branch filing system and procedures
- Preparing accounting vouchers (payment vouchers and receipts), keeping receipts in file, and sending scanned copies to Headquarters with proper documentation
- Responsible for preparing statements of accounts for vendors and suppliers
- Responsible for petty cash log and hardcopy file
- Making travel arrangements for exchange visits and travel of experts
Events and Communication/ Stakeholders Relations:
- Coordinating arrangements, meetings, and/or conferences as assigned
- Attending meetings and preparing the minutes
- Taking appointments, arranging venue and time, confirmation of attendance)
- Updating the contacts list
Meetings and Team Support:
- Preparing meeting agenda in discussion with team and preparing minutes of meetings
- Developing technical library of document from international agencies, government offices and universities in coordination with the team
Desirable Additional Skills:
- Compiling, proofreading, and revising drafts of documents and reports
- Formatting reports, presentations, and correspondence
QUALIFICATIONS
- Operations related experience in development programs with donor agencies and companies
- Excellent verbal and writing skills in English and Kurdish, Arabic is a plus
- Bachelor’s degree in international development, business administration, accounting or related disciplines from university European or US Universities are preferred
- At least 2+ years working in the development field
- Proven communication and organization skills
- Teamwork competencies but independent and responsible to carry execution of tasks
- Proven knowledge of Microsoft Suite including Microsoft Excel and PowerPoint
- Demonstrated ability to work in dynamic environments and achieve development outcomes
*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.