Job Purpose
The finance officer supervises daily support operations of our head office and plants/fields in Kurdistan and plans the most efficient accounting and financial procedures; he/she will work with a team of professionals to complete a range of accounting duties in different departments; a great finance officer has excellent communication and organizational skills; the ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently; the goal is to ensure all financial and accounting activities are carried out efficiently and effectively to allow the operations to function properly.
Key Responsibilities
- Oversees overall financial/accounting activities within the head office
- Communicates to personnel through MEMOs, announcements, new regulations, amendments, etc
- Acts as a focal point between HO and site personnel for financial/accounting issues or requests
- Coordinates logistical activities with the procurement/supply chain department
- Receives Purchase Requests (PR) related to site services
- Ensures the smooth and adequate flow of information between the head office and substations
- Responsible for handling relevant purchase reports for the senior management
- Plans and coordinates financial procedures and communicates them to all personnel
- Coordinates with admin for expenses on foreign employees' requests (work permit, travel requests)
- Ensures adherence to financial procedures and regulations at all times
- Manages and supervises daily accounting activities to ensure all transactions and tasks are performed in a proficient manner
- Produces professional financial status reports when required
- Manages payment of materials and goods to ensure timely and smooth delivery for daily tasks
- Makes recommendations or presents alternative solutions to problems
- Oversees the general conditions of the financial status of the business and suggests improvements to the concerned department managers/site manager/HO
- Coordinates handling non-technical purchase requests with the procurement department
- Maintains proper documentation of financial/accounting files when required
- Ensures all personnel are aware and comply with the company’s financial rules and policies
- Responsible for the payable section of the company, overseeing payments to suppliers/creditors and coordinating with internal departments to close open expenditures
- Reviews purchase reports with the admin and procurement department
- Reconciles the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted
- Follows up with the procurement department on closing open purchase order (PO)
- Follows up with the administrative and procurement departments on monthly payments
- Works with HR to prepare salaries for sites and solve any issues related to this matter
- Provides the financial data to Senior Management and the Accounting Department for recording matters
- Processes outgoing payments in compliance with financial policies and procedures
- Communicates budgets and spending authorizations to the Head Office and other team members
- Establishes banking arrangements and maintains liaison with banks
- Manages the day-to-day functioning of the finance section, including cash disbursements, cash receipts, etc
- Establishes an effective filing system that can provide easy access to information and proper documentation of all financial requirements
- Defines and produces financial reports on utilization of funding to support senior management in the decision-making process
- Performs any other related tasks when required
Requirements
- Bachelor’s degree in Accounting, Finance, and Business Administration or relevant fields
- A minimum of 4–6 years of relevant experience in finance management and accounting is required
- Experience in developing finance and accounting strategies and policies, and driving implementation
- Experience in using ERP/Odoo (finance module)
- Strong verbal and written communication skills in English, Arabic, and Kurdish
- Excellent knowledge in the Microsoft Office suite (MS Word, MS Excel, MS Outlook, etc.)
Competencies/Knowledge, Skills, and Abilities
- Strong analytical and critical thinking skills, with a high level of accuracy in calculations.
- Excellent time management skills to ensure project deadlines are met
- Attention to detail
- Good coordination skills to effectively work with a diverse group of professionals working on one project
- Ability to coordinate and manage various project elements at a time
- Ability to work independently and as a team player
- Be a resilient, adaptable, and flexible team member
- Good planning and organizational skills
- Good knowledge and skills in financial policies and procedures
*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.